Privacy policy

Privacy Policy

Last updated: 20.10.2025

This Privacy Policy describes the rules for processing personal data of users of the website www.icebargdansk.pl operated by Doki1 with its registered office at Elektryków 4, 80-863 Gdańsk, NIP (Tax ID): 5833507352, REGON (Business ID): 528456240 (hereinafter: the “Controller”).

1. Data Controller

The controller of your personal data is Doki1, e-mail: kontakt@doki1.com.pl, phone: +48 574211473.

For matters related to personal data, please contact: kontakt@doki1.com.pl.

2. Scope and categories of processed data

Depending on how you use the website, we may process the following categories of data:

  • Identification data: first name, last name, company name.
  • Contact data: e-mail address, phone number.
  • Billing data: address, NIP (for invoices).
  • Data related to activity on the website: IP address, timestamp, cookie identifiers, device and browser data, analytics data.
  • Content voluntarily provided in forms (e.g., inquiries, comments).

3. Purposes and legal bases for processing

  1. Provision of services by electronic means and maintenance of website functionality – Art. 6(1)(b) and (f) GDPR.
  2. Handling inquiries and communication (contact forms, e-mail) – Art. 6(1)(b) and (f) GDPR.
  3. Order processing, payments and accounting (if applicable) – Art. 6(1)(b) and (c) GDPR.
  4. Own marketing (e.g., newsletter – upon consent) – Art. 6(1)(a) and (f) GDPR; Telecommunications Law.
  5. Traffic analysis, statistics, security (e.g., fraud prevention) – Art. 6(1)(f) GDPR.

4. Obligation or voluntariness of providing data

Providing data is voluntary but necessary to use certain features (e.g., contact form, order processing). Failure to provide data may prevent the use of these features.

5. Data recipients

We may transfer data to entities that process it on our behalf and strictly in accordance with our instructions:

  • Hosting and IT solution providers (e.g., servers, mailing systems).
  • Accounting office, payment operators (if applicable).
  • Analytics and marketing tool providers (see the “Cookies and analytics tools” section).
  • Courier / postal companies (if shipments apply).

6. Data retention periods

Retention periods depend on the purpose of processing:

  • Data related to service provision – for the duration of the contract and limitation periods for claims.
  • Accounting and tax data – for the period required by law (usually 5 years).
  • Marketing data – until consent is withdrawn or an objection is raised.
  • Technical and analytics data – according to the lifecycle of cookies (see the Cookies section).

7. Your rights

You have the right to:

  1. Access your data and obtain a copy.
  2. Rectify (correct) your data.
  3. Erase your data (“right to be forgotten”).
  4. Restrict processing.
  5. Data portability.
  6. Object to processing based on legitimate interests.
  7. Withdraw consent at any time (if processing is based on consent).
  8. Lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw.

8. Cookies

The website uses cookies and similar technologies for proper operation, personalization, analytics and marketing.

8.1. What are cookies?

Cookies are small text files stored on your device by your browser. They may be necessary (technical) or optional (analytics/marketing).

8.2. Types of cookies used

  • Necessary cookies – required for the website to function (e.g., navigation, security).
  • Analytics cookies – help us understand how users use the website (statistics, measurements).
  • Functional cookies – remember settings and personalization.
  • Marketing cookies – used to display tailored content and ads.

8.3. Managing cookies

During your first visit, you may consent to the use of optional cookies. You can change your consents at any time in the cookie banner settings or your browser. Disabling necessary cookies may limit website functionality.

9. Analytics and marketing tools

We may use analytics and advertising tools that use cookies or similar technologies:

  • Google Analytics / Google Ads – provider: Google Ireland Limited.
  • Meta (Facebook) Pixel – provider: Meta Platforms Ireland Ltd.
  • Other tools: [list if used].

Detailed information on how these tools work can be found in the privacy policies of their providers. Some providers may process data outside the EEA – see section 11.

10. Profiling

We may use marketing profiling (e.g., tailoring content/ads to interests) based on cookie consents. We do not make fully automated decisions producing legal effects concerning the user.

11. Data transfers outside the EEA

If tool providers (e.g., Google, Meta) transfer data outside the EEA, this takes place on the basis of appropriate legal mechanisms (e.g., Standard Contractual Clauses). See those providers’ privacy policies for details.

12. Data security

We apply technical and organizational measures adequate to the risk to ensure data protection, including encrypted transmission (SSL) and access control.

13. Contact forms and correspondence

When submitting a form, you provide the data indicated in the form fields. We process the data to handle your inquiry and for the time necessary to respond and defend against potential claims.

14. Newsletter

If you subscribe to the newsletter, we will process your e-mail address to send marketing content until you unsubscribe. Each message contains an unsubscribe link.

15. Data processing agreements

We have concluded appropriate data processing agreements with entities that process data on our behalf, including hosting, mailing, analytics, payments (if applicable).

16. Changes to this Policy

We may update this Policy. The new version will be published here with the update date. We recommend checking for changes periodically.

17. Contact

For data protection matters, please contact: kontakt@doki1.com.pl.

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